Everything You Need to Know About Notion
Productivity is a top priority for people, teams, and organizations. Enter Notion, a complete productivity solution comprising a host of productivity-boosting features and functionalities. A cloud-based workspace, Notion is handy for notes, project management, and many other functions.
While a variety of products offer the same functionalities as Notion, none contain them all in one app. Tired of juggling the likes of Google Docs, Evernote, Google Keep, Trello, and Todoist for everything from note taking to list making to managing projects? Notion includes all of these functionalities and more.
In this article, we’ll take a closer look at this all-in-one application for writing, planning, collaborating, and organizing. We’ll also examine its pros and cons, along with why it may be the productivity tool you’ve been looking for.
Read on for a complete guide to Notion, including what makes it a leading productivity tool.
What is Notion?
When we say Notion is an all-in-one tool, we mean it. This versatile workspace offers much more than mere note-taking; it also includes organizing and tracking capabilities courtesy of features like Tasks, Notes, Notebooks, Reminders, and many others.
Because of its diverse and powerful functionalities, Notion is in a class by itself among productivity and project management apps. It fuses the aesthetic of a wiki, the organizational functionality of a database, and the note-taking workability of a networked notepad. The takeaway? Notion might just contain everything you need to maximize productivity at work.
Because Notion’s functionalities are so expansive, it can take some time to understand how to make the most of this tool. On the upside, it’s relatively easy to set up. Plus, many users agree that it’s well worth the initial learning curve once you get the hang of it.
Notion is compatible with a variety of platforms, including Mac, iOS, Android, Windows, and including on Android, iOS, Mac, Windows, Web.
Thanks to its multitude of functionalities, Notion is the answer for many of the most innovative teams and companies, including PIXAR, Loom, Kin+Carta, Curology, Figma, and Headspace.
How does Notion work?
One of the most noteworthy aspects of Notion is the “building blocks” concept upon which it’s built. Visualize yourself with an endless supply of Legos that you can use to design and build the exact pages you want. This is how Notion works. Blocks are single pieces of content that you combine together to create pages.
Text blocks are just the beginning of what constitutes a “block” in Notion. Other types of content include images, tables, checklists, to-do items, bullet points, and code. These can all be stacked together in the configuration(s) of your choosing. Blocks can easily be rearranged, reordered, and reshaped through Notion’s user-friendly drag and drop functionality. They can also be converted into other types of blocks to offer an enhanced or deepened view.
Teams can use Notion collaboratively and in real-time to share information, plan and manage projects, and track goals. To that end, Notion lets you easily assign tasks and reminders for optimal communication. With Notion, you are always “on the same page”—both literally and figuratively.
Whether you start with a completely clean slate or use one of Notion’s convenient pre-built templates, this customizable workspace can help you work the way you do best. With Notion, what starts as a single sentence has boundless potential to become much more.
Notion is also customizable in terms of its “weight.” Whether you’re looking for a simple workspace or a features-rich organizational system, you can bring it to life with Notion.
Key features of Notion
Notion’s key features include the following:
- Web design
The pros of Notion
Notion is one of the most popular productivity apps available, and with good reason. It overs individuals and organizations many benefits, including the following:
- Highly customizable
- Very powerful
- A complete solution
- A variety of templates
- Multiple views
- Generous free version + cost-effective pro version
- Mobile functionality
The cons of Notion
While Notion has many advantages, it’s not without its downsides. Read on for a roundup of some of the shortcomings users have encountered with Notion. (Keep in mind that Notion is a relative newcomer on the scene, and is still being changed and refined. As such, bugs or issues mentioned here may have since been resolved.)
- Steep initial learning curve
- Cannot filter by tags
- Sharing can be complex
- Loading time can be slow
- Pure writing feature can be inelegant
- Databases can be limited
- Can be clunky without adequate design
- Mobile app can be glitchy
Who is Notion for?
Notion is appropriate for individuals, teams, and organizations seeking to do more with less. Whether you’re looking primarily for a collaborative note-taking tool or you’re in the market for a more robust project management solution, Notion delivers—and then some.
Which brings us to another benefit: Notion is designed to change and grow in lockstep with your organization. While you may not need a particular function or feature now, it’s always a possibility with Notion.
How much does Notion cost?
Pricing is commonly regarded as an area in which Notion shines. Pricing plans include:
- Free. Includes unlimited pages and blocks. It can also be shared by 5 guests and synced across multiple devices.
- Personal Pro. In addition to what’s included in the Free packaging, this plan provides perks like unlimited file uploads and guests. It also comes with a 30-day page history. ($4)
- Team. Includes everything in Personal Pro amplified for use by unlimited team members. Features include a collaborative workspace, sharing permissions, and a host of administrative tools. ($8)
- Enterprise. Includes advanced controls and support, along with features and functionalities like SAML SSO, user provisioning, audit log, advanced security and controls, unlimited page history, a dedicated success manager, and a custom contract. (TBD)
Not sure you need Notion, or what pricing plan will best suit your needs? In addition to the free version, free trials are available for both Personal Pro and Team plans.
Getting started with Notion
As mentioned earlier, Notion is available across a variety of devices. Setup is consistent regardless of which device type you’re using. Getting started couldn’t be easier: All you need is an email address. You’ll also be asked to answer some basic questions about your line of work and how you plan to use the app.
If you’re using the mobile app, you’ll also get a brief and helpful tutorial on how to navigate the app when you sign up.
Is Notion right for you?
With so many productivity apps to choose from, you may be wondering whether Notion is right for you, your team, and your organization. While there’s no such thing as a single-best note-taking or project management solution, it all comes down to finding the one that most closely meets your goals.
Hopefully, this article has answered any question or concerns you may have about using Notion. If you’re looking for an all-in-one and customizable project management and collaboration tool, Notion is a standout in the field.